Three different data reporting options will be released in stages from early 2018:
- SFTP (secure file transfer protocol) for bulk data transfer – available in early 2018
- Free ‘CertAbility’ mobile/tablet app for iOS and Android – available in early 2018
- API (application programming interface) for bulk data transfer – expected to be available in May 2018.
Following an introductory, voluntary reporting phase, reporting will be mandatory from a date soon to be announced. Penalties will apply for failing to report the required data.
Who will report data, and what data?
The principal certifying authority (PCA) will be responsible for reporting data. This includes councils, A1, A2 and A3 certifiers and accredited bodies corporate.
Data will be submitted from the time a PCA is appointed through to the issue of the final occupation certificate.
How can certifiers and councils prepare?
Data reporting will represent a change in business processes and systems for many councils and certifiers.
Any change can take time to adapt to – certifiers and councils can minimise potential disruption by taking action now. For example:
- Consider which reporting option will best meet the needs of the business.
- Consider what resources will be needed to implement the chosen reporting option (e.g. time, IT expertise, funds and/or staff training).
- Keep colleagues and staff informed.
Advice for users of specialised building certification software
The Board has encouraged providers of certification software to update their products to align with the data reporting requirements. Software products which are verified as meeting the Government’s requirements will be listed on this website. The first products are expected to be available in May 2018.
Software providers have also been encouraged to start engaging with their clients to help them adapt to the changes, so certifiers and councils may expect to be contacted by their provider soon.