Data reporting – certifiers and councils should start preparing now

21 Dec 2017
To strengthen certification and building regulation in NSW, local councils and A1-A3 certifiers will soon be required to report certain data on building certification to the NSW Government.

Three different data reporting options will be released in stages from early 2018:

  • SFTP (secure file transfer protocol) for bulk data transfer - expected to be available in May 2018
  • Free ‘CertAbility’ mobile/tablet app for iOS and Android - available in February 2018
  • API (application programming interface) for bulk data transfer - expected to be available in May 2018.

Following an introductory, voluntary reporting phase, reporting will be mandatory from a date soon to be announced. Penalties will apply for failing to report the required data.

Read more about certification data reporting.

Who will report data, and what data?

The principal certifying authority (PCA) will be responsible for reporting data. This includes councils, A1, A2 and A3 certifiers and accredited bodies corporate.

Data will be submitted from the commencement of building work through to the issue of the final occupation certificate.

How can certifiers and councils prepare?

Data reporting will represent a change in business processes and systems for many councils and certifiers.

Any change can take time to adapt to – certifiers and councils can minimise potential disruption by taking action now. For example:

Advice for users of specialised building certification software

The Board has encouraged providers of certification software to update their products to align with the data reporting requirements. Software products which are verified as meeting the Government’s requirements will be listed on this website. The first products are expected to be available in May 2018.

Software providers have also been encouraged to start engaging with their clients to help them adapt to the changes, so certifiers and councils may expect to be contacted by their provider soon.

More information